Conference Equipment

At Megahertz Productions, we believe every meeting deserves to feel like more than just another gathering. It should be a chance to share ideas, inspire teams, and move projects forward with confidence. That’s why we provide conference equipment rentals designed to make your event not only look professional but also run seamlessly from start to finish. Whether you’re organizing a C-suite town hall, an investor day, a training workshop, or a hybrid summit with participants joining from around the globe, our team ensures your message is delivered with clarity, precision, and impact. With presentation tools, teleconferencing gear, audio and video systems, staging, and show control, we give you the full package—supported by a crew that knows how to keep everything running smoothly.

Why rent conference equipment with an AV production team?

When you’re standing in front of colleagues, partners, or stakeholders, there’s no room for uncertainty. Using outdated or mismatched equipment can put unnecessary stress on presenters and distract the audience. Renting from an experienced AV rental company means you’ll always have access to technology that matches the scale of your event—whether that’s a small boardroom session or a multi-day conference.

With Megahertz, you’re not just renting equipment; you’re partnering with a team that understands how every detail contributes to a successful event. Our experts evaluate the venue, consider the size of your audience, and recommend solutions that keep everything crisp and reliable. You’ll never have to worry about sound cutting out mid-speech or slides failing to display—because our focus is to prevent problems before they even begin.

Key advantages of choosing Megahertz include:

• Cost efficiency: Access professional-grade gear only when you need it, without the long-term expense of ownership.
• Latest technology: Our inventory is regularly updated to support the latest conferencing standards, from hybrid meetings to large-scale live events.
• Right-sized systems: We design setups that perfectly fit the size of your space and audience, whether it’s an intimate breakout session or a large general assembly.
• On-site support: Our engineers and technicians are present to keep things running flawlessly, so you can concentrate on the message instead of the machinery.
• Complete logistics: From delivery and installation to dismantling, we take care of the heavy lifting—literally and figuratively.

What’s included in our conference equipment rental category

We’ve built our Conference category around the essentials that transform a standard meeting into a polished, engaging experience. This includes practical tools for presenters, solutions for hybrid participation, and the connections needed to integrate with our larger range of AV services. By combining the right mix of equipment, you’ll have everything necessary to keep attendees focused, presenters comfortable, and communication crystal clear.

Presenter tools & facilitation

A great presenter needs more than just a microphone. They need tools that give them confidence on stage and help them manage the flow of information. That’s why we offer:

• Wireless remotes & cue systems: No more awkward pauses or fumbling with laptops. With a reliable remote, speakers can control their slides naturally and stay connected with their audience.
• Speaker timers: Time is valuable in every agenda. Large, easy-to-read timers help presenters stay on track without breaking eye contact or losing focus.
• Flip-chart easels & signage easels: Perfect for workshops, brainstorming sessions, or guiding attendees through an event space.
• Whiteboards : Simple but effective, mobile whiteboards encourage collaboration and are a must-have for breakout rooms or strategy sessions.

Teleconference & hybrid meeting solutions

Today’s conferences often involve participants who aren’t in the room. We make sure those voices are heard as clearly as the people sitting in the front row. Our teleconference systems are designed to eliminate echoes, ensure clean audio, and provide seamless integration with popular platforms like Zoom, Teams, or Google Meet. For hybrid events, we’ll configure the room so remote participants feel included—not like an afterthought. From dedicated microphones to large displays, we build solutions that make hybrid meetings truly effective.

Audio chain for spoken-word clarity

Clear audio is the foundation of every successful conference. Even the most impressive presentation can lose its impact if the sound isn’t right. We scale our setups to match your needs—anything from a single microphone for a keynote speaker to multi-mic panel discussions supported by a distributed PA system. And because we handle the technical details, you can trust that every word will be heard with clarity.

Visuals that carry the room

A great presentation isn’t just heard—it’s seen. For conferences, visuals are critical, whether you’re sharing slides, product demos, or live video feeds. Depending on the space, we can set you up with projectors and fast-fold screens, televisions and monitors for smaller rooms, or high-impact LED video walls for large audiences. And with video switchers, we ensure smooth transitions between speakers, slides, and video clips without interruptions.

Staging & drape to frame the experience

The way a stage is presented influences how professional your event feels. Our staging and drape options provide clean sightlines, create focus, and set the right backdrop for both in-person attendees and live streams. It’s a simple touch that makes a big difference in how your event is perceived.

Why teams choose Megahertz Productions

Organizations across industries trust us because we provide more than just hardware—we deliver peace of mind.

• End-to-end coverage: From small tools like wireless remotes to full-scale staging and AV production, you get everything from one reliable partner.
• Experienced show operations: We’ve supported conferences for corporations, nonprofits, universities, and community organizations, adapting our services to match different formats and expectations.
• Local expertise: Based in the Bay Area, we know the venues, understand the logistics, and respond quickly when you need us.

How to book your conference package

Getting started is simple.

1. Browse the Conference category to identify the presenter tools and hybrid meeting equipment that suit your needs.
2. Add audio & video essentials like microphones, speakers, projectors, or LED walls to match the size of your room.
3. Share your agenda and floor plan with our team, and we’ll design a tailored package that makes sense for your event.
4. Once confirmed, our crew takes care of delivery, setup, and on-site support so you can focus on your audience.

If you’re ready to elevate your next event, contact our team today. At Megahertz Productions, we’re here to make sure every conference leaves a lasting impression